vfxreview/PROMPT4.md

Add a lightweight scheduling system to the existing FeedBack production tracking platform.

IMPORTANT: This is NOT enterprise scheduling. Do NOT build Microsoft Project. Do NOT build ShotGrid resource planning.

The goal is:

• simple visual scheduling
• artist workload visibility
• drag-and-drop planning
• lightweight production coordination

Think: “Trello timeline view for VFX tasks.”

The complexity level should match the existing kanban implementation.

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CORE GOAL

Allow producers/supervisors to:

• assign tasks to artists
• schedule when tasks should be worked on
• visualize artist workload
• see upcoming deadlines
• drag tasks around visually

The scheduling system should integrate directly with:

• existing Tasks
• existing Artists/Users
• existing Due Dates
• existing Kanban workflow

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IMPORTANT PRODUCT PRINCIPLE

Scheduling is:

• lightweight planning
• not time tracking
• not timesheets
• not attendance management

We are ONLY planning:

• who works on what
• when
• for roughly how long

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NEW PAGE

Add:

/schedule

Add navigation item:

Schedule

---

SCHEDULING MODEL

Each task already has:

• assignedArtistId
• estimatedHours
• dueDate

Add:

• scheduledStartDate
• scheduledEndDate

Optional:

• scheduleNotes

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ARTIST WORKLOAD ASSUMPTION

Assume:

8 working hours per day

Use estimatedHours to determine task duration visually.

Example:

16 estimated hours
= 2 scheduled work days

Keep calculations simple.

---

MAIN UI

The scheduling page should be a hybrid:

• kanban
• timeline/calendar

Layout:

Artists vertically
Dates horizontally

Example:

           Mon   Tue   Wed   Thu   Fri

Chris     [SH010 Comp------]

Sarah           [SH020 Roto--]

Mike                   [Asset Car Model----]

This should feel:

• visual
• fast
• draggable
• uncluttered

---

TASK CARDS

Each scheduled task block should show:

• shot/asset code
• task type
• task status
• due date
• estimated hours

Optional:

• latest version indicator
• review status badge

Color coding:

• TODO
• IN_PROGRESS
• INTERNAL_REVIEW
• CLIENT_REVIEW
• CHANGES
• DONE

---

DRAG AND DROP

Use:

• dnd-kit

Allow:

• drag tasks between artists
• resize tasks across days
• move tasks along timeline

When dragged:

• update scheduledStartDate
• update scheduledEndDate
• update assignedArtistId if moved to another artist row

Use optimistic updates.

---

SCHEDULING RULES

Simple rules only.

WARNING STATES

Highlight:

• overdue tasks
• tasks ending after due date
• artist overload

Example overload:

Artist scheduled > 8h/day

Use visual indicators only. DO NOT block scheduling.

---

FILTERS

Add:

• project filter
• artist filter
• task status filter

Optional:

• department filter

---

TASK SOURCE

The schedule should ONLY display:

• tasks with assigned artists OR
• tasks with scheduled dates

Unscheduled tasks remain in kanban/backlog.

---

BACKLOG PANEL

Add optional side panel:

Unscheduled Tasks

Allow dragging tasks:

• from backlog
• onto artist schedule

This is VERY useful.

---

REVIEW INTEGRATION

Scheduling should integrate with review flow.

Example:

Task enters CLIENT_REVIEW
→ visually marked on schedule

Example:

Task enters CHANGES
→ warning badge appears

This creates production awareness.

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KANBAN INTEGRATION

The schedule and kanban should share:

• same task objects
• same statuses
• same assignments

Changing status in:

• kanban
• task page
• review flow

should instantly reflect in schedule.

Example:

CLIENT_REVIEW
→ DONE

Task visually updates in schedule immediately.

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DASHBOARD WIDGETS

Add:

• Artist Utilization
• Tasks Due This Week
• Overloaded Artists
• Upcoming Reviews

Simple summaries only.

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UI REQUIREMENTS

The scheduler should feel:

• modern
• clean
• cinematic
• dark mode first

Inspiration:

• Linear roadmap
• Trello timeline
• Notion timeline
• Monday.com timeline

BUT: simpler and faster.

Avoid:

• giant grids
• enterprise clutter
• complex dependencies
• gantt-chart nightmares

---

IMPLEMENTATION PLAN

PHASE 1 — DATABASE

1. Add scheduling fields to Task
2. Add indexes for schedule queries
3. Add task duration helpers

---

PHASE 2 — BASIC TIMELINE

1. Build schedule page
2. Artist rows
3. Date columns
4. Render scheduled tasks

---

PHASE 3 — DRAG/DROP

1. Move tasks
2. Resize durations
3. Reassign artists
4. Optimistic updates

---

PHASE 4 — BACKLOG

1. Unscheduled task panel
2. Drag from backlog to schedule
3. Quick scheduling

---

PHASE 5 — POLISH

1. Filters
2. Overload indicators
3. Review status badges
4. Utilization summaries

---

IMPORTANT

Keep this system intentionally lightweight.

The ideal workflow should feel like:

Create task
→ Assign artist
→ Drag onto schedule
→ Artist uploads version
→ Review
→ Approve

That simplicity is the product advantage.